Filing Requirements for B.C. Incorporated Trust Companies

Pursuant to Section 127 of the Financial Institutions Act (“FIA”), every trust company incorporated in British Columbia that held a business authorization for this province at the end of its latest fiscal year is required to submit regulatory filings to this office and pay an annual fee.

The filings must be submitted through BCFSA’s Integrated Regulatory Information System (“IRIS”) by the specified due dates.

Further instructions can be found here:

Instructions for making payments with IRIS

Instructions for managing submissions with IRIS

Monthly

Filing Requirements	Legislative Reference	Due Date	Format Required
Regulations Reporting (Regulations Reporting)	Criminal Code s83.11 and Justice for Victims of Corrupt Foreign Officials Act s7	By 15th of Each Month	Webform

Quarterly

Filing Requirements	FIA Section	Due Date	Format Required
BC Trust Quarterly Financial and Capital Return	127(3)(a)	Within 30 Days of Quarter End	Excel

Annual

Filing Requirements	FIA Section	Due Date	Format Required
BC Trust Annual Financial and Capital Return	127(1)	Within 90 days of fiscal year end	Excel
Audited Financial Statements (consolidated and/or Non-Consolidated incl. Auditor’s Report)	127(1)(b) & (c)	Within 90 days of fiscal year end	PDF
Financial Statements for each Subsidiary (incl. any Auditor’s Report)	127(1)(b)	Within 90 days of fiscal year end	PDF
Director’s Resolution Approving the Year-End Annual Filings	127(1)(d)	Within 90 days of fiscal year end	PDF
Annual Report (if published)	127(3)(c)	Within 150 days of fiscal year end	PDF
Corporate Information Form	127(3)(c)	Within 90 days of fiscal year end	Fillable PDF
List of shareholders and entities owning 10% or more of any class of shares (incl. name and percentage of ownership)	127(3)(d)	Within 90 days of fiscal year end	PDF
If a financial institution is a subsidiary, and the parent is a corporation, the audited financial statements with the auditor’s report for that financial year for the parent corporation	127(1)(e)	Within 90 days of fiscal year end	PDF
Most Recent Business or Strategic Plan and Annual Budget	127(3)(a) & (c)	Within 90 days of fiscal year end	PDF
List of Directors and Senior Officers	127(3)(d)	Within 90 days of fiscal year end	PDF

Other

Filing Requirements	FIA Section	Due Date	Format Required
Notice of Annual and Special General Meeting (incl. materials provided to shareholders)	127(3)(d)	Minimum 18 Days Prior to the Meeting	PDF
Board and Committee Meeting Package (incl. minutes, on-table items and materials provided to directors)1	127(3)(d)	Promptly After the Mailing	PDF
Investment and Lending Policy (“ILP”) and Director’s Resolution Approving the ILP and/or Amended ILP	127(2)(c) and 136(6)	Within 5 Days from Approval of Amendment	PDF
Personal Information Return (“PIR”) for Directors, Senior Officers, Subscribers, and Shareholders2	13(2)(e), 22(2)(c) and 105	Before Commencing Duties	Fillable PDF
• Most recent resume for PIR		Before Commencing Duties	PDF
• Criminal Record Check for PIR		When it Becomes Available	PDF
• Bankruptcy and Insolvency Check for PIR		When it Becomes Available	PDF
Written Notice to the Superintendent of the Resignation, Removal, Election or Appointment of a Director or Senior Officer	99(4)	Immediately After the Effective Date	PDF
Written Statement from Director Outlining the Reasons for Resignation	109(1)	Immediately After Receiving the Statement	PDF
Written Notice to the Superintendent of the Appointment, Removal or Resignation of an Auditor	117(1)	Promptly After	PDF
Written Statement Outlining the Reasons for the Auditor’s Resignation	119(2)	Promptly After	PDF
Amended Financial Statements	121(a)	Promptly After	PDF
Statement concerning Financial Affairs that is filed with or delivered to the British Columbia Securities Commission or a similar authority outside British Columbia	127(2)(a)	Within 5 Days of Filing a Statement	PDF
Certificate on Subordinated Note	87(1)	Immediately Prior to Issuing the Subordinated Note	PDF